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By Myrna Trauntvein A lease agreement in paper form has been required of those leasing county buildings and properties in addition to an online form that must also be filled out. Jamie Garrett, county fair and special events director, suggested that the lease agreement might be located in just one place. “All events must be scheduled online and all must pay $150,” said Garrett. “Additional fees are required.” She presented the proposed fee schedule and the lease agreement for consideration by the commission. However, commissioners determined to do some homework before approval and will address the two documents at the first commission meeting to be held in November (November 3). “We would like to have Chris Wilkey, building and grounds superintendent, and Bart Garrett, buildings and grounds at the meeting,” said Clinton Painter, commissioner. “People tell me that they filled out a lease form online and question why they should have to fill out another one,” she said. “A lot of things are done completely online,” said Marvin Kenison, county commission chairman. Fees are higher for out of county users than for in county users, she said. In addition, the information regarding rentals should be clear about also prohibiting the use of confetti and glitter at county rentals and leases because it was so difficult to clean up. It would even get in the cracks of the cement, she said. The Juab County Facility Lease Agreement is ten pages long. It states that the lessee will be charged for the events from the date and time the doors are unlocked until the date and time the doors are locked, she said. It includes a list for the areas (including ticket booths) being leased and the on-site equipment the lessee will need. Many of the “t’s” were crossed and the “i’s” dotted so that the applicant would understand exactly what was expected and that included clean up. “The lessee agrees to use the leased premises for lawful purposes,” it reads. Failure to abide the law will result in penalties. In addition, it states that all leased premises were under video surveillance and all activities were recorded. Keys and fobs must be returned no later than 9 a.m. the following day. “We require that all loud noises will cease by 11 p.m.,” said Garrett. In addition, the lessor has a strict no alcohol policy in place for all county facilities, and a policy dealing with standby EMS services. “Does number 13 of the lease agreement provide us with protection?” she asked. “The lessee agrees to not have horses on the leased premises which present with symptoms such as fever, cough, nasal discharge, ataxia, hind end weakness, diminished tail tone, and/or recumbency,” reads the beginning of number 13 of the lease agreement. General Liability Insurance is required of $1 million per occurrence and $3 million in aggregate for events that represent a possible injury. When it came to events requiring that sales tax be paid, who was making certain that was done? she asked. John Crippen, county administrator, said that sales tax was expected for events charging for entrance. “It would be 10 to 15 percent of ticket sales,” he said. “Salt Lake is higher.” Garrett said that it would be easy to get a report on the number of tickets sold. “What about a parking fee?” she asked. “We now have that under no circumstances will a parking fee be charged on county property.” Kenison said that a lot of events in the state have a parking arrangement and give attendees a ticket stub when they park. Garrett said she thought that the county needed to hire another person to be the contact person when things did not go right for those renting areas of the fairgrounds or the county building. “When they can’t get in or the heat is not working, they call me. I have been calling Chris Wilkey or Colby Park, planning director,” said Garrett. “Remember, I live in Levan and can’t respond quickly.” Painter said that the problem with the persons not able to get into the building had been for a Senior Citizen room rental. “It was this building,” he said. “I responded. I have a key.” The fee schedule was for user fees for a riding pass, leasing fees for the large outdoor arena, the indoor barn, an event fee, and for building rentals for the multi purpose building, the recreation building, and the senior center. “We need to make certain that we are not losing money,” said Painter. Crippen said that the fees could also have a fund to be used for equipment needed. “Who is the follow-up person?” Garrett asked. “We really need a person to do that job.”
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